April 5, 2021 HOA Meeting Minutes

 

South Ridge HOA Quarterly Meeting Minutes

April 5, 2021

The current Secretary, Christie Kettle called the meeting to order at 6:13pm.

Lindsey Davis seconds the motion.

Call to Order: number in attendance: approx. 43

 

Mark Cooke speaking for Cumberland Connect.  Currently in Phase 2, Board has approved Phase 3 which includes South Ridge.  Late summer or early fall, construction will begin and will work to serve every home underground.  If yards are torn up in the process, they will be fixed.  Questions can be directed to Mark.  Cumberlandconnect.org to receive notifications about the area and progress.  Underground is very weather dependent.  Hookups and connections could be by the end of the year, approximately.

 

Reports: Laurie Matta updated attendees on current Treasury report

Where we were August 2020

•      Bank Account overdrawn

•      Behind 2 years on annual filing

•      No record of payments made

•      No record of deposits made

•      Bank not reconciled since 2017

•      No property register accounting for dues

How Far We’ve Come 2021

•      Bank Account balanced from 2018-2021

•      Current on annual filings (3 years)

•      All payments accounted for

•      Accounted for dues paid back to 2015

•      Assessor’s List of all SR properties to track dues

Previous Years’ Financials

Laurie proposed that all 2019 and 2020 dues are forgiven and anyone who has paid during that time will have that applied to 2021 and/or 2022.  The motion is seconded.  Votes for support- 37 of 37 in attendance.  Votes opposed- 0 of 37.  Motion passed.  Invoices for 2021 dues will be mailed out and due June 1^st 2021.

 

Current Year’s Projected Budget:

 

Committee Reports:

Welcome- Committee is having difficulty due to realtors.  Jeff is reaching out to remedy. 

Social- Food trucks will continue as long as trucks will agree.  Thanks to all that have helped in scheduling them. Nothing plans were made since Aug 2020 due to the lack of “knowing” budget and financial standings.  Now that finances are in good shape, caught up, and a budget has been set for the upcoming year, a social committee will be able to set up a movie night for spring and/or fall, as well as other things.  Suggestions are appreciated.  You can reach out to Christie Kettle.

Beautification- The purpose of this committee is to make the decisions for décor, landscaping, and review mowing contracts regularly.  Sign for No Soliciting and HOA recognition is suggested and will be discussed among other entrance plans, and “yard of the month”

 

New Business

Landscaping- annual spring work day suggested

Maintenance Needs- $4100 to repair and it was cheaper to replace.  Looking for bids and quotes.  Street lights- the lights have been retrofitting them with LED.  They are no longer made.  A 2^nd certified letter will be sent to homeowner/responsible party to replace Glenraven light.  To update lights will require a lot of digging and extra lights could become the responsibility of individual neighbors.  Electricians have been scheduled to give quotes on future work.

 

Major Discussion items:

*Chickens- Home owners to speak and address whether they have understood the CC&R requirements and will comply.  A 2^nd violation letter will be sent within a week giving them 30 days to comply with restrictions.  Fines will follow if not in compliance.

*Chain Link Fencing- Absolutely prohibited by the CC&Rs. Unless homeowners voluntarily comply the board is required under the bylaws to enforce the restrictions and would necessitate retaining an attorney.  A 2^nd violation letter will be sent within a week giving them 30 days to comply with restrictions.  Fines will follow if not in compliance.

*Exempt properties- HOA was voluntary as defined under state law for the homeowners at that time, but after sell the bylaws hold that all properties are mandatory members and subject to the CC&Rs.

*Glenraven light- THP report was received by an outside source and the HOA has not received any communication from the at fault party and attempts to begin the claims process with their insurance carrier (USAA) have failed due to the incorrect policy number listed on the accident report.  Options include a vote for the HOA members to absorb the cost of replacement (approx. $5K) attempt to send certified letter to driver with a demand for damages, or retain an attorney and seek damages through legal avenues.

*Dues- waived for 2019 and 2020.  Any 2019-2020 payments will be applied to 2021-2022 dues.  An online payment option is being investigated for homeowners to pay 2021 dues.  Invoices will be sent out after online payment option has been put out.  HOA dues are due June 1^st.

*Insurance- HOA bylaws require a general liability policy for the neighborhood but no record of any such policy ever existing can be found.  Multiple quotes have been received and the board has begun the coverage process.  Current quotes are in the $1100-$1900 range.

 

 

Christie Kettle makes a motion to end the meeting.

Lindsey Davis seconds the motion.

Meeting adjourned at 7:25pm

 

Annual HOA Meeting

 Per South Ridge HOA by-laws, our Annual HOA meeting will be held on the first Monday of April.

April 5th, 2021

6-8pm

Living Hope Baptist Church

225 Little Hope Road

We would appreciate a count of those that plan to attend to ensure we have enough chairs.  Please rsvp to the fb event at our fb page: https://www.facebook.com/groups/SouthRidgeNeighborhood, or email the HOA: hoasouthridge@gmail.com

Upcoming Scheduled Events

Saturday, February 27 from 3-7pm- Linel's Food Truck

Friday, March 5 from 5-7pm- Fireline OffShore Grill Food Truck

Saturday, March 6 from 12- 4pm- The Baking Room Dessert Food Truck

Friday, March 12 from 4-7pm- Grey Smoke Food Truck

Friday May 14-Saturday May 15 from 8am-12pm- SPRING YARD SALE

Santa Visits the Neighborhood

 Santa will be in South Ridge!!!

Sunday, Dec 20

Arrival into the neighborhood will be around 3:30.

Santa will be on board a fire truck driving through the neighborhood waving to and throwing out candy to the kids. Please be on the lookout and come out to greet him from your yard.

We hope everyone enjoys the visit!

Facebook, Food Truck, and Santa

 

• Several new members were added to the fb page this evening. I apologize for taking so long to get to them. I honestly check each request and ensure that those requesting access to our neighborhood page actually own or rent property in South Ridge. If you know someone who is waiting for access, please encourage them to answer the membership questions, agree to the terms/rules of the page, and provide extra info for clarification on the property, if requested. I do this for the safety of the neighborhood and for the integrity of the page. We want it to be helpful, informative, and neighborly.  If you are not already a member of the fb page, please visit and request to become a member for the latest updates and information.  Here is a link: https://www.facebook.com/groups/SouthRidgeNeighborhood
• Gray Smoke is scheduled to be in the neighborhood Friday, Dec. 11, from 4:00-7:00.
• "Santa Visits South Ridge" plans are in the works for Sunday December 20th. We're working on something a little different this year we think everyone will enjoy it. More info to follow when details are nailed down.

Trick or Treating

We want to keep everyone safe tonight during our trick or treating hours.  Please read over the following and keep these in mind for the sake of all involved. 

1) Trick or Treating hours are encouraged from 5:30-7:30pm.  This gives a good safe time for our neighborhood kids to get around to all our neighborhood houses and houses know when to expect them.

2) Please have your front porch light on or be in the driveway if you're giving out candy.  If you choose not to participate keep front light off to ensure you're not visited.

3) Please pull all parked cars off the street.  This allows for clear passage of vehicles coming in/out as well as a clearer path of vision of and for all pedestrians.

4) DRIVE SLOWLY.  Don't assume every child has an adult right beside them and will be looking both ways.  Kids are quick and excited to get to the next house.  Watch carefully, keep the phones out of you hands, and drive 15-20 mph.  This is not a night that 25 mph speed limit should be the norm.  

Thank you for doing all you can to keep everyone safe.

Parking/RV/Boat Covenants/Restrictions

 As stated at the HOA meeting on August 3, 2020, the new HOA board is currently committed to two major goals. 

1)      We want all of our neighbors to feel an added sense of security and safety for themselves and their children. 

2)      When homeowners abide by the set of covenants that govern their homes, we sustain a standard of living that will only make our neighborhood more desirable and increase our property values.

Each section of the neighborhood has a list of covenants/restrictions by which each homeowner is to abide.  The original builder of South Ridge (Derek Comperry) created each set of covenants/restrictions when each new section was established.  Each section's plat, by-laws, and restrictions can be found in labeled tabs on the blog site (southridgehoa.blogspot.com) and can be located at the Montgomery County Register’s Office.

A couple of notices we would like to remind all our neighbors about is in regards to our parking of cars, boats, and recreational vehicles.  Stated below is the particular text within each section of the neighborhood covenants.  We are also providing the section number, paragraph number, and the date of the covenants.

STREET PARKING: Overnight on-street parking shall be prohibited with the exception of periods of inclement weather where access to the residence driveway would be hazardous or impaired due to slope or topography of the driveway servicing said residence; however this restriction shall not apply to guests of a residence provided that said guests do not park on said street or drive for more than seven (7) days.

             Section I & IA (amended to paragraph #11, circa 2001)

                Section II-V (paragraph #19, circa 2000, 2002, 2004, 2005 respectively)

 

BOATS AND RECREATIONAL VEHICLES: No boat longer than (see individual section restrictions below), motor home, recreational vehicle or the like shall be permitted to be upon or maintained upon any lot, unless the same be stored inside a garage or detached structure constructed upon the premises.

             Section I & IA (20 ft, paragraph #9, 2001)

                Section II-IV (16 ft, paragraph #8, 2000, 2002, 2004)

                Section V (18 ft, paragraph #8, 2005)

 

UNPAVED SURFACES: No yard area or unpaved surface of any lot shall be used for the parking or storage of any motor vehicle, trailer, or boat.

              Section I & IA (amended to paragraph #11, circa 2001)

                Section II-V V (paragraph #22, circa 2000, 2002, 2004, 2005 respectively)

 

We want to thank everyone for helping to make South Ridge the best that it can be.  Please help us by following the restrictions and by-laws that you agreed to, upon moving into our neighborhood.  We will have to start sending out violation notices to those neighbors who choose to disregard these regulations, in a few weeks.  These regulations help keep our neighborhood a safe place for all of our residents!

Beautification of Front Entrance

 Just a few notices about today's Beautification project at the entrance of the neighborhood at 6:30pm. The committee will be out there as well as a board member or two and anyone else who would like to help is welcome to join.

PARKING!! This is going to be a tricky one. Here are my thoughts to help the situation. The committee will also work on fixing some spots in that empty lot (Lot #3, I believe) that were not mowed well. Some cars may be able to be parked in the grass on that empty lot if you fully pull into the grass and park side by side (not bumper to bumper). Don't park on someone's yard, please. Another idea is to park on the same side of the street as the dumpster, but park past the dumper leading into the neighborhood. Don't park between the entrance and the dumpster and please don't block any driveways. PLEASE DON'T PARK ON THE OPPOSITE SIDE OF THE STREET FROM THE DUMPSTER. This becomes very dangerous.

On the corner of Lots #3, there are pallets and straw left behind from a sod company. If anyone wants them, please take them. The committee will work to dispose of those in the dumpster if they are still there this evening.

If you are not joining us this evening, please be cautious and aware if you're entering/exiting the neighborhood during this time. We want to keep everyone safe. The volunteers want to make South Ridge better and we want to appreciate them and respect them for their time and efforts as well as what they are doing for all of us. THANK YOU!!

HOA Meeting Minutes from 8/3/2020

 

South Ridge HOA Quarterly Meeting Minutes

August 3, 2020

 

The current President, Nick Thompson called the meeting to order at 6:10pm.

 

Nick Thompson announced known nominations for board positions as:

President- Jeff Vernon

Co Vice-Presidents- Kristen Shinn and Lindsey Davis

Secretary- Christie Kettle

Treasurer- Laurie Matta

 

The floor was open to additional nominations. No more nominations were made.

Motion was made for Jeff Vernon to become President.  Motion was seconded, motion passed with verbal majority vote

Motion was made for Kristen Shinn and Lindsey Davis to become Co Vice Presidents.  Motion was seconded; motion passed with verbal majority vote.

Motion was made for Christie Kettle to become Secretary.  Motion was seconded, motion passed with verbal majority vote.

Motion was made for Laurie Matta to become Treasurer.  Motion was seconded, motion passed with verbal majority vote.

 

 

Nick Thompson updated attendees on current Treasury report.  Currents standings in financial accounts are:

 

Current Treasury Report:

Assets as of 8/3/2020

Money Market:                                                                         $70,483.64

Checking:                                                                                  $  4,646.37

 

                                                                                                  $75,130.01

 

2019 Expenses:

East Mont. Utility Dist.:                                                                       $1,457.61

CEMC (Street Lighting & Front Entrance Lighting):                            $2,592.67

Electrical Repairs/Maintenance:                                                           $752.00

Mowing:                                                                                              $2,975.00

PO Box:                                                                                                   $118.00

Other (Expenses Reimbursement/Santa)                                              $558.48

 

TOTAL 2019 Expenses……………………………………………………$8,452.76

 

 

2020 Expenses YTD

East Mont. Utility Dist.:                                                                          $126.49

CEMC (Street Lighting & Front Entrance Lighting:                             $1,502.27

Electrical Repairs/Maintenance:                                                        $4,273.00

Mowing:                                                                                                 $900.00

PO Box:                                                                                                    $118.00

 

TOTAL 2020 Expenses YTD………………………………………….…$6,919.76

 

 

New Business

Jeff Vernon informed attendees that the new HOA board would be getting together to review all neighborhood concerns left on index cards over the next 90 days.  The board will review and work together to address concerns at the next quarterly meeting.

 

Kristen Shinn updated on TN Wastewater situation.  TN Wastewater is a 2-step system.  TN Wastewater should have a treatment facility for our waste (and in most other areas where their system is used, they do).  Derek Comperry assisted in building pipes from our neighborhood for our waste to connect to pipes owned and treated by Clarksville Gas and Water.  Clarksville Gas and Water charges South Ridge at the industrial rate, because in the eyes of CG&W, South Ridge is “one customer.”  That charge is submitted to TN Wastewater.  TN Wastewater is then charging us the CG&W rate, and their own service charges. 

South Ridge is (to our knowledge) the only customer with TN Wastewater without their own treatment plant.  TN Wastewater has recently turned over a new board and they are willing to work with us to adjust our rates based on what CG&W charges TN Wastewater.  The board will review each June to reassess the charges and adjust accordingly.  Residents should see a reduction in costs on their August bill.

TN Wastewater says to build a treatment plant, they need the land on which to build the treatment plant as well as the money to build it which will require they secure a loan.  They do have the land, but state that they do not have the money to build a South Ridge treatment facility.  They also stated that they will re-visit the securement of a loan to build the facility.  This treatment facility will allow us to cut ties with CG&W. 

This situation will be ongoing and the board will stay on top of it and update as necessary.

TN Wastewater is supposed to check tanks annually and check for maintenance.  For maintenance from home to tank, the homeowner is responsible.  For maintenance on tank and out, contact TN Wastewater.

 

Christie Kettle encouraged participation and volunteers for the three committees we are trying to get going again. 

·         The Beautification Committee will work towards upkeep on front entrance, lights; Yard of the Month may be a possibility and other such ideas that may incorporate the beautification of our neighborhood. 

Welcome back to the South Ridge HOA blog!

 The blog is back up and running!!  I'm new to blogs and they're not my favorite platform, so please be nice :) I'll learn and get better at presentation.  Here are the latest announcements coming at you from the new South Ridge HOA!

1) STAY UP TO DATE- you may click up in the top right corner and subscribe to this blog.  Put in your email address and you'll get notified each time a new post is updated to the blog.

 

2) EMAIL

One of our new VPs just sent out a test email. If you did not get an email from hoasouthridge@gmail.com, please email that address and request to be added to the neighborhood email list so that you have another way of getting neighborhood updates and information.

The fb page, email, and the blog will be our 3 major means of communication and we will do our best to post all information in all 3 platforms for the best form of consistent communication.

If you're friendly with your close by neighbors, encourage them to do the same so we can ensure everyone is reached in at least one of these 3 ways.

We can put the information out there. But neighbors must be willing to accept it.

3) ENTRANCE IMPROVEMENTS

A few volunteers from the Beautification Committee will be meeting up at the entrance this Thursday evening at 6:30. They will be working on pulling up some weeds, trimming the bushes and brainstorming some ideas for fall decorating and spruce up.

We wanted to let everyone know that they would be there. Please be careful when driving in/out of the neighborhood that evening. We want to keep everyone safe.

If anyone else would like to see improvements, come out and help. Things can not improve without volunteers.

If you come out to join and are able, please bring a weed eater, hedge clippers, trash bags, any other helpful yard tools, and an extension cord may be nice as well if your tools require it.

4) THIS WEEK'S FOOD TRUCK SCHEDULE

Saturday 8/15/2020
Founding Frothers Coffee
9-11am
Big Mike's Doughnuts 9-12pm
South Ridge Culdesac