Minutes of 2018 Annual Meeting

South Ridge HOA Annual Meeting Minutes  April 16, 2018

The meeting was called to order by the current President, Nick Thompson at 6:30 PM.

Introduction of Board Members for 2016 – 2018

• Nick Thompson - President
• Oliver Caldwell – Vice President
• OPEN – Secretary
• OPEN – Treasurer

Discussed the open positions for Secretary and Treasurer.  Jodi Gunden stepped down as Secretary and Eric Gunden stepped down as Treasurer.  Charlotte Marihugh was nominated and accepted the position of Secretary.  Tina Diaz was nominated and accepted the position of Treasurer.  Motion was made and seconded to approve the change.  A vote was made and passed to approve the change.

Old Business

Approval of Minutes from last year’s meeting.  A motion was made and seconded to approve last year’s minutes.  A vote was made and passed to approve the minutes.

Summary of income and expenses for last year and where the money goes:

• Street Light Repair and misc. electrical
• Utilities (CEMC, watering, etc.)
• Lawn Maintenance and Landscaping (Updated front entrance)
• Entertainment (Movies, Santa, Yard Sales, etc.)
• HOA Drawing

Summary of Activities from April 2017 to March 2018

• Neighborhood Yard Sales
• Santa Visits
• Welcoming committee

New business

Financial Overview discussion of assets, liabilities, and income were covered during the meeting.  We are doing well financially and no annual dues changes are required at this time.

Discussed mosquito spraying.  Trying to get it done this spring.  There is only one company that will do the fogging in the subdivision (McGee Pest Control).

Discussion of Volunteer Activities

1. Neighborhood Yard Sales:  First Yard Sale will be May 4-5.  Fall sale date is to be determined.
2. Outdoor movie nights
3. Santa Visits South Ridge
4. Activities committee
5. Sign-up sheets were available for different volunteer opportunities.

Reviewed the safety issues with parking in the street, dog feces in the street and the neighbor’s yards, walking at night, and speeding.  

There was discussion of the responsibilities of the duties of the HOA board.  The board does not have the authority to legally enforce these things and it is suggested that residents speak with their neighbors or contact the sheriff.

  

There was a concern raised that some of the residents may not be aware of the covenant rules.  There was a discussion around how to improve transfer of information.

1. A suggestion was made to send out welcome letters with the HOA email address and the blog site address.
2. A suggestion was made to put a sign at the entrance with the HOA information.
3. Having more frequent HOA meetings were discussed.  Additional information will be posted on the HOA blog or emailed out.  Target would be quarterly.

Drawing – Congratulation to Steve Hawk (983 South Ridge Trl) and Mike Head (898 Iron Wood Cir).  They won the drawings for the free annual dues for 2018.

Meeting Closed – A motion was made and seconded to end the official meeting.  A vote was made and passed to close the 2018 Annual HOA Meeting.