South Ridge HOA
Annual Meeting Minutes
April 17, 2017

The meeting was called to order by the current President, Nick Thompson at 6:30 PM.

1.       Introduction of Board Members for 2016 – 2018

·         Nick Thompson - President

·         OPEN – Vice President

·         Jodi Gunden – Secretary

·         Eric Gunden – Treasurer

Discussed the open position for Vice President.  Oliver Caldwell was nominated and accepted the position of Vice President and will fill in for the remainder of this fiscal year.

2.       Old Business

·         Approval of Minutes from last year’s meeting.  A motion was made and seconded to approve last year’s minutes.  A vote was made and passed to approve the minutes.

·         Summary of income and expenses for last year and where the money goes:

1. Street Light Repair and misc. electrical

2. Utilities (CEMC, watering, etc.)

3. Lawn Maintenance and Landscaping (Updated front entrance)

4. Entertainment (Movies, Santa, Yard Sales, etc.)

5. HOA Drawing

·         Summary of Activities from April 2016 to March 2017

1. Neighborhood Yard Sales

2. Santa Visits

3. Welcoming committee

3.       New business

·         Discussed the property at the middle of the subdivision.  The area cannot be rezoned until the sewage management has been determined.  The property has been pulled for rezoning at this time.

·         Financial Overview discussion of assets, liabilities, and income were covered during the meeting.  We are doing well financially and no annual dues changes are required at this time.

·         Discussion of Volunteer Activities

1. Neighborhood Yard Sales

2. Outdoor movie nights

3. Santa Visits South Ridge

4. Caroling committee

5. Activities committee

Sign-up sheets were available for different volunteer opportunities.

A date was proposed for a movie night and yard sales.  Proposed date is May 19 for the movie night and May 19-20 for the yard sales.

4.       Reviewed the safety issues with parking in the street, dog feces in the street and the neighbor’s yards, walking at night, and speeding.  There was discussion of the responsibilities of the duties of the HOA board.  The board does not have the authority to enforce these things and it is suggested that residents speak with their neighbors or contact the sheriff.  It was also suggested that it may be more effective if a group attempts to meet with residents who continue to park in the street.

 

5.       There was a concern raised that some of the residents may not be aware of the covenant rules.  There was a discussion around how to improve transfer of information.

·         A suggestion was made to send out post cards to collect email addresses.

·         Discussed the need to reach out to the neighborhood and mail out the covenants to all home owners for each section of the neighborhood.

·         A motion was made to have quarterly meetings.  The motion was seconded.  A vote was made and passed to have quarterly meetings.   Information on the next meeting will be posted on the HOA blog.  Target April, July, October, and January.  Next meeting is targeted for July 10.

6.       Drawing – Congratulation to Laurie Matta and Kelvin Gooding.  They won the drawings for the free annual dues for 2017.

Meeting Closed – A motion was made and seconded to end the official meeting.  A vote was made and passed to close the 2017 Annual HOA Meeting.