South Ridge HOA Quarterly Meeting Minutes
April 5, 2021
The current Secretary, Christie Kettle
called the meeting to order at 6:13pm.
Lindsey Davis seconds the motion.
Call
to Order: number in attendance: approx.
43
Mark Cooke speaking for Cumberland
Connect. Currently in Phase 2, Board has
approved Phase 3 which includes South Ridge.
Late summer or early fall, construction will begin and will work to
serve every home underground. If yards
are torn up in the process, they will be fixed.
Questions can be directed to Mark.
Cumberlandconnect.org to receive notifications about the area and
progress. Underground is very weather
dependent. Hookups and connections could
be by the end of the year, approximately.
Reports: Laurie Matta updated attendees on current Treasury
report
Where we were August 2020
•
Bank Account
overdrawn
•
Behind 2 years on
annual filing
•
No record of
payments made
•
No record of
deposits made
•
Bank not
reconciled since 2017
•
No property
register accounting for dues
How Far We’ve Come 2021
•
Bank Account
balanced from 2018-2021
•
Current on annual
filings (3 years)
•
All payments
accounted for
•
Accounted for
dues paid back to 2015
•
Assessor’s List
of all SR properties to track dues
Previous
Years’ Financials
Laurie proposed that all 2019 and 2020
dues are forgiven and anyone who has paid during that time will have that
applied to 2021 and/or 2022. The motion
is seconded. Votes for support- 37 of 37
in attendance. Votes opposed- 0 of
37. Motion passed. Invoices for 2021 dues will be mailed out and
due June 1st 2021.
Current
Year’s Projected Budget:
Committee
Reports:
Welcome- Committee is having difficulty
due to realtors. Jeff is reaching out to
remedy.
Social- Food trucks will continue as
long as trucks will agree. Thanks to all
that have helped in scheduling them. Nothing plans were made since Aug 2020 due
to the lack of “knowing” budget and financial standings. Now that finances are in good shape, caught
up, and a budget has been set for the upcoming year, a social committee will be
able to set up a movie night for spring and/or fall, as well as other
things. Suggestions are
appreciated. You can reach out to
Christie Kettle.
Beautification- The purpose of this
committee is to make the decisions for décor, landscaping, and review mowing
contracts regularly. Sign for No
Soliciting and HOA recognition is suggested and will be discussed among other
entrance plans, and “yard of the month”
New
Business
Landscaping- annual spring work day
suggested
Maintenance Needs- $4100 to repair and
it was cheaper to replace. Looking for
bids and quotes. Street lights- the
lights have been retrofitting them with LED.
They are no longer made. A 2nd
certified letter will be sent to homeowner/responsible party to replace
Glenraven light. To update lights will
require a lot of digging and extra lights could become the responsibility of
individual neighbors. Electricians have
been scheduled to give quotes on future work.
Major
Discussion items:
*Chickens- Home owners to speak and
address whether they have understood the CC&R requirements and will comply. A 2nd violation letter will be
sent within a week giving them 30 days to comply with restrictions. Fines will follow if not in compliance.
*Chain Link Fencing- Absolutely
prohibited by the CC&Rs. Unless homeowners voluntarily comply the board is
required under the bylaws to enforce the restrictions and would necessitate
retaining an attorney. A 2nd violation
letter will be sent within a week giving them 30 days to comply with
restrictions. Fines will follow if not
in compliance.
*Exempt properties- HOA was voluntary as
defined under state law for the homeowners at that time, but after sell the
bylaws hold that all properties are mandatory members and subject to the
CC&Rs.
*Glenraven light- THP report was
received by an outside source and the HOA has not received any communication
from the at fault party and attempts to begin the claims process with their
insurance carrier (USAA) have failed due to the incorrect policy number listed
on the accident report. Options include
a vote for the HOA members to absorb the cost of replacement (approx. $5K)
attempt to send certified letter to driver with a demand for damages, or retain
an attorney and seek damages through legal avenues.
*Dues- waived for 2019 and 2020. Any 2019-2020 payments will be applied to
2021-2022 dues. An online payment option
is being investigated for homeowners to pay 2021 dues. Invoices will be sent out after online
payment option has been put out. HOA
dues are due June 1st.
*Insurance- HOA bylaws require a general
liability policy for the neighborhood but no record of any such policy ever
existing can be found. Multiple quotes
have been received and the board has begun the coverage process. Current quotes are in the $1100-$1900 range.
Christie Kettle makes a motion to end
the meeting.
Lindsey Davis seconds the motion.
Meeting adjourned at 7:25pm
